On-Boarding Check List​

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• Employee Information Form

  • On the employee’s first day at work, the OM has the individual fill out the Information Form

• Security Code

  • Once the new employee has filled out their paperwork, the OM sets up their unique passcode on our Vivant Security System in each building (PWA, TPLF, and Chaney)

• Payroll

  • The OM sets up payroll for the new employee

• 401(K)

  • The OM sets up the 401(k) for the new employee through Ubiquity​ and discusses Company Match

• Insurance

  • The OM sets up health insurance for the new employee through Humana

• Dental

  • The OM sets up dental insurance for the new employee through Delta Dental

• Aflac

  • The OM sets up a meeting between the new employee and our Aflac rep, Nancy Lawson

    • Aflac can provide employees with a myriad of services, paid for by the employee, including accident insurance, short-term disability, and cancer policies

• Gym Membership

  • The OM sets up a gym membership for the new employee at either LifeTime Fitness or the DAC (Desoto Athletic Club)

• Credit Card

  • After 30 days of the employee starting work, the OM orders them a company American Express credit card

• Keys

  • The OM will have a key or keys made for the employee

• IT Setup

  • Before the new employee begins work, the OM discusses IT needs with Open Road Technologies (ORT)

    • ORT will set up a new desk phone, desktop computer, and computer login